10 Best Virtual Whiteboard Tools for Teams 2025

Looking for the best virtual whiteboard tools for your team in 2025? Here’s a quick guide to help you decide. Virtual whiteboards boost remote collaboration, offering features like real-time editing, AI tools, and integrations with popular apps. Below, we’ve summarized the top 10 tools, their standout features, and pricing.

Top Picks for 2025

1. Miro: Great for cross-functional teams with templates, integrations, and real-time collaboration.
2. ClickUp Whiteboards: Combines brainstorming with task management.
3. Zoom Whiteboard: Perfect for Zoom users with meeting integration.
4. Microsoft Whiteboard: Best for those in the Microsoft 365 ecosystem.
5. Google Jamboard: Simple and works seamlessly with Google Workspace.
6. Limnu: Realistic drawing experience for brainstorming and teaching.
7. Ziteboard: Lightweight, browser-based tool for quick collaboration.
8. Conceptboard: Secure, enterprise-ready tool for regulated industries.
9. Explain Everything: Ideal for creating video tutorials and presentations.
10. FigJam: Tailored for design teams with Figma integration.

Quick Comparison

Tool	Free Plan	Key Features	Best For	Starting Price
Miro	3 boards	Templates, integrations	Cross-functional teams	$8/user/month
ClickUp	3 whiteboards	Task management integration	Agile teams	$7/user/month
Zoom Whiteboard	3 boards	Meeting integration	Zoom users	$2.07/user/month
Microsoft WB	Basic features	MS Teams integration	Microsoft 365 users	$6/user/month (M365)
Google Jamboard	Included w/ GWS	Google Workspace integration	Simplicity	Included w/ Workspace
Limnu	Free trial	Realistic drawing tools	Teachers, designers	$8/user/month
Ziteboard	3 boards	Lightweight, browser-based	Quick collaboration	$5/user/month
Conceptboard	Free trial	Secure, enterprise-ready	Regulated industries	$6/user/month
Explain Everything	Free trial	Screencasting, video tools	Educators, trainers	$7.49/user/month
FigJam	3 files	Figma integration, AI tools	Design teams	$3/editor/month

These tools cater to different needs - from creative brainstorming to enterprise security. Whether you're a designer, teacher, or team manager, there's a virtual whiteboard here for you.

Online Whiteboard Demo for Remote Collaboration

Must-Have Virtual Whiteboard Features

Choosing the right virtual whiteboard tool can make or break your team's ability to collaborate effectively. Here are the key features to look for when evaluating options.

Real-Time Collaboration Tools

A good virtual whiteboard should support live teamwork without any hiccups. Look for features like live participant tracking and built-in chat. According to research, 83% of employees now rely on collaboration technology to get their work done .

Strong Security Measures

Security is a top priority, especially for enterprise teams. Features to consider include:

• End-to-end encryption to keep data safe
• Single Sign-On (SSO) for secure and easy access
• Role-based access control to manage permissions
• Compliance with standards like GDPR, HIPAA, and SOC 2
• Audit logs to track activity

Seamless Integrations

With 85% of businesses using multiple collaboration tools , your whiteboard should integrate smoothly with other platforms to simplify workflows.

Pre-Built Templates and Streamlined Workflows

Templates can save time and reduce distractions. Teams using such solutions report 40% less time spent switching between tasks .

AI-Powered Features

AI can make whiteboarding smarter and faster. Look for tools with features like shape recognition, text conversion, and automatic organization of content.

Performance and Scalability

As remote work continues to grow - 73% of teams expect to include remote workers by 2028 - you’ll need a tool that performs well across devices, offers mobile-friendly options, and supports enterprise-level APIs.

Support for Asynchronous Work

For teams spread across time zones, features like threaded comments and offline sync are essential to ensure smooth collaboration, even when team members aren’t online at the same time.

These criteria helped shape our evaluation of top solutions, each excelling in different aspects of team collaboration.

1. Miro

Miro leads the virtual whiteboarding space with over 45 million users, including adoption by Fortune 100 companies . Its user-friendly design paired with enterprise-level features positions it as a top choice for collaboration.

Real-time Collaboration

Miro stands out with its real-time collaboration tools. Features like cursor tracking allow team members to see each other's actions live, while voice-to-text transcription turns spoken discussions into actionable notes on the board .

Integration with Popular Tools

Miro's wide range of integrations makes it easy to connect with the tools your team already uses:

• Project Management: Jira, Asana, Trello
• Communication: Slack, Microsoft Teams
• File Storage: Google Drive, Dropbox, OneDrive
• Development: GitHub, Confluence
• Productivity: Google Workspace, Microsoft 365

Tailored for Various Use Cases

Miro supports a variety of team workflows with features like:

• Tools for UX/UI wireframing and prototyping
• Agile templates for Kanban boards and sprints
• Marketing journey mapping and product roadmap planning
• Lesson planning tools for educators

Pricing Options

Plan	Price	Features
Free	$0	3 boards + basic templates
Starter	$8/user/month	Unlimited boards + custom templates
Business	$16/user/month	Role-based access + SSO for added security
Enterprise	Custom Pricing	Unlimited storage + dedicated support

With its extensive features and flexibility, Miro provides a powerful solution for teams looking to streamline collaboration .

2. ClickUp Whiteboards

ClickUp Whiteboards stands out by seamlessly blending brainstorming and project management, making it a strong choice for teams looking to connect ideas with execution.

Real-time Collaboration

With ClickUp Whiteboards, teams can collaborate in real time. Features like simultaneous editing and instant updates keep everyone on the same page. Built-in video conferencing adds a layer of context, making discussions more dynamic and decisions faster.

Integration with Team Tools

ClickUp Whiteboards integrates directly with project management tools, offering features that simplify workflows:

• Turn whiteboard elements into tasks with just a click
• Link boards to specific projects for better tracking
• Embed whiteboards directly into ClickUp documents for streamlined access

Specialized Use Cases

This platform is particularly helpful for teams that need to move quickly from brainstorming to action. Here are some common ways teams use it:

Use Case	Key Features
Product Development	Visualizing roadmaps
Marketing Strategy	Planning campaigns
Team Retrospectives	Tracking action items

Pricing Options

ClickUp offers flexible pricing plans to fit different team needs:

Plan	Price	Key Whiteboard Limits
Free Forever	$0	Up to 3 whiteboards, 100MB storage
Unlimited	$7/user/month (billed annually)	Up to 10 whiteboards, unlimited storage
Business	$12/user/month (billed annually)	Unlimited whiteboards, advanced features
Enterprise	Custom	Full suite with enterprise controls

ClickUp Whiteboards also prioritizes security with detailed access controls. With a G2 rating of 4.7/5 stars from over 9,300 reviews , it’s clear that many teams trust this tool for its ability to integrate collaboration and task management.

This tight integration of whiteboarding and task management directly supports the workflow needs highlighted in the Must-Have Features section.

3. Zoom Whiteboard

For teams already using Zoom, Zoom Whiteboard offers seamless integration, making it easy to collaborate without needing to switch between tools during meetings.

Real-time Collaboration

Zoom Whiteboard allows teams to work together in real-time with its unlimited canvas and easy-to-use drawing tools. Team members can edit content simultaneously while staying connected through integrated video calls. Plus, boards save automatically and include version history.

Integration with Team Tools

Zoom Whiteboard connects with a variety of tools, making it more than just a whiteboard:

Integration Type	Key Features
Zoom Meetings	Access whiteboards with a single click during video calls
Zoom Chat	Share whiteboard links directly in chats
Cloud Storage	Sync with Google Drive and OneDrive
Third-party Tools	Works with Asana, Monday.com, and Trello

Specialized Use Cases

Zoom Whiteboard is versatile and supports different team activities:

Use Case	Application
Remote Training	Create and share interactive lessons that stay accessible
Project Planning	Map out tasks live during meetings
Team Brainstorming	Collaborate on ideas in real-time during video calls
Visual Documentation	Keep track of meeting notes and decisions visually

Pricing Options

Zoom Whiteboard offers plans to fit various team needs:

Plan	Price	Features
Free Basic	$0	3 whiteboards, essential tools
Whiteboard	$2.07/user/month	Unlimited boards, advanced features
Whiteboard Plus	$5.83/user/month	Custom templates and integrations

With a G2 rating of 4.3/5 stars from 157 reviews , Zoom Whiteboard is praised for its seamless integration with Zoom Meetings. Its AI Companion feature further enhances productivity by generating content and summarizing discussions automatically .

This close connection between video calls and whiteboarding makes it a powerful tool for improving team workflows.

4. Microsoft Whiteboard

Microsoft Whiteboard is a collaboration tool that fits seamlessly into the Microsoft 365 ecosystem, making it an easy pick for teams already using Microsoft's productivity tools.

Real-Time Collaboration

Microsoft Whiteboard offers an infinite canvas and smart features for real-time teamwork. It uses AI to turn handwriting into text and automatically tidies up shapes . Users can edit simultaneously across devices. These features simplify content organization and streamline collaboration.

Integration with Microsoft Tools

Microsoft Whiteboard integrates smoothly with other Microsoft apps, reducing the need to switch between tools:

Integration	Features
Microsoft Teams	Access whiteboards directly during video calls
OneDrive	Automatic cloud storage and sharing
Office Apps	Embed Word, Excel, and PowerPoint files
OneNote	Improved note-taking experience
Outlook	Schedule whiteboard sessions with ease

Templates for Specific Needs

Microsoft Whiteboard offers templates tailored for common business and educational tasks, enhancing productivity for Teams-focused organizations:

Use Case	Application
Design Thinking	Templates for brainstorming and journey mapping
Remote Training	Interactive educational templates
Visual Problem-Solving	Tools for decision trees and mind mapping

Pricing Options

Microsoft Whiteboard is available through various Microsoft 365 plans:

Plan	Price	Key Features
Free Account	$0	Basic features, limited storage
Business Basic	$6/user/month	Full Teams integration
Business Standard	$12.50/user/month	Advanced features, desktop apps
Business Premium	$22/user/month	Added security and device management

With a G2 rating of 4.5/5 stars from over 1,200 reviews , Microsoft Whiteboard is a strong choice for organizations already invested in Microsoft 365. While it may not have all the niche features of standalone tools, its seamless integration with the Microsoft ecosystem makes it a practical option for teams looking to stay within one platform.

5. Google Jamboard

Google Jamboard is a virtual whiteboard that works seamlessly with Google Workspace. While it may not pack all the advanced features of standalone tools, its deep integration with Gmail, Docs, and Meet makes it a solid choice for teams already invested in Google's ecosystem.

Real-Time Collaboration

Jamboard makes teamwork easy and efficient. Each user gets a cursor in a unique color, so you can instantly see who’s adding what during brainstorming sessions. Updates happen in real-time across all connected devices.

Seamless Integration with Google Workspace

Jamboard connects effortlessly with other Google tools, enhancing productivity:

Integration	Benefit
Google Meet	Use directly during video calls
Google Drive	Saves work automatically in the cloud
Google Docs	Embed documents instantly

Ideal Use Cases

Its simple interface shines in specific scenarios:

Use Case	Benefit
Education	Encourages student interaction
Design Sprints	Templates for quick brainstorming
Meetings	Works directly with Google Meet

Pricing

Included with a Google Workspace subscription.

For teams seeking an easy-to-use whiteboarding tool within Google's ecosystem, Jamboard is a practical option. However, if your team needs advanced features like AI tools, you might need additional solutions.

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6. Limnu

Limnu is perfect for teams that value a straightforward, hands-on whiteboard experience over a long list of features. Its standout feature is a highly realistic digital whiteboard, powered by a unique drawing algorithm. Plus, it’s browser-based, so no downloads are needed. The simple interface keeps the focus on natural drawing and teamwork.

Real-time Collaboration

Limnu makes teamwork easy and efficient with features like:

Feature	What It Does
Multi-user Editing	Lets you see collaborators’ cursors and updates in real time
Comment System	Gives feedback right where it’s needed on the board
Infinite Canvas	Offers unlimited space with zoom and pan options

Integration with Team Tools

Limnu connects smoothly with Slack, Trello, and Google Drive, allowing you to share boards and export content directly.

Perfect for Specific Scenarios

Limnu’s realistic drawing tools shine in these situations:

Use Case	Why It Works
Design Thinking Workshops	Supports pressure-sensitive styluses for natural sketching
Remote Teaching	Simple layout that’s easy to learn and use
System Diagramming	Clear tools for visualizing complex systems
Visual Brainstorming	Smooth drawing experience for capturing ideas effectively

Pricing

Limnu’s pricing is simple and includes unlimited boards and storage on paid plans:

Plan	Cost	Ideal For
Free	$0	Trying it out individually
Team	$8/user/month (billed annually)	Growing teams
Enterprise	Custom	Large organizations needing extra security

With a G2 score of 4.5/5 from 32 reviews, Limnu is a strong option for teams that want a natural, easy-to-use whiteboarding platform.

7. Ziteboard

Ziteboard is a web-based whiteboard tool designed for collaboration, with a focus on simplicity. While it may not have as many features as some competitors, its straightforward design is ideal for teams that prioritize ease of use over complex tools.

Real-Time Collaboration

Ziteboard helps teams work together effectively with features tailored for collaboration. Persistent boards, accessible through shareable links, make it easy for distributed teams to work asynchronously.

Feature	What It Does
Live Cursors	See team activity in real time
Anonymous Access	Collaborate quickly without accounts
Video Integration	Discuss ideas during whiteboard sessions

Integration with Other Tools

Ziteboard connects easily with popular collaboration platforms, ensuring smooth workflows and better team communication.

Best Use Cases

Ziteboard works especially well in specific scenarios:

Use Case	Benefit
Document Review	Annotate PDFs collaboratively
Remote Training	Access instantly through a browser

Pricing Plans

Ziteboard offers several pricing options to suit different team needs:

Plan	Cost	Features
Free	$0	3 boards
Pro	$8/month	Unlimited boards
Team	$5/user	Minimum of 5 users
Enterprise	Custom Pricing	Tailored for large organizations

For teams looking for a simple yet effective virtual whiteboard, Ziteboard is a solid option. Its ease of use and essential features make it a great choice for quick adoption and productivity.

8. Conceptboard

Conceptboard combines an infinite canvas with document annotation tools, offering advanced encryption while introducing workflow-specific features. Unlike Miro's broad integrations or Zoom's meeting-focused tools, Conceptboard caters to secure visual workflows, making it ideal for industries with strict regulations.

Real-time Collaboration

Conceptboard makes teamwork seamless with features such as:

Feature	What It Does
Simultaneous Editing	Shows who’s working on what in real time
Contextual Comments	Allows feedback directly on specific areas
Version History	Automatically tracks and saves changes

Integration with Team Tools

Conceptboard connects with essential tools to streamline workflows:

Category	Integration Highlights
Microsoft Office 365	Enables collaborative editing natively
Custom API	Supports integration with enterprise systems

Specialized Use Cases

Conceptboard is tailored for specific professional needs:

Industry	How It’s Used
Design	Creates client-facing mood boards
Marketing	Secures campaign planning
Compliance	Prepares audit-ready documentation

Pricing Options

Conceptboard provides flexible pricing to suit different team sizes:

Plan	Cost	Ideal For
Premium	$6.00/user/month (annual billing)	Small teams and individual professionals
Business	$12.00/user/month (annual billing)	Larger organizations needing advanced features

With a G2 rating of 4.5/5 based on 91 reviews , Conceptboard stands out as a reliable collaboration tool. Its military-grade encryption and detailed permission controls make it especially suitable for healthcare and finance teams that need to meet strict compliance standards.

9. Explain Everything

Explain Everything is a go-to tool for teams needing recorded explanations combined with whiteboarding. Its screencasting features make it ideal for creating video tutorials and presentations.

Real-time Collaboration

This platform stands out for its teamwork features, enabling smooth collaboration:

Feature	What It Offers
Live Sessions	Lets multiple users edit and interact together
Audio Integration	Built-in voice communication for seamless discussions

Integration with Team Tools

Explain Everything simplifies workflows by connecting with popular platforms:

Platform	Benefit
Google Classroom	Easily share lessons
Canvas LMS	Embed content directly
Cloud Storage	Automatic syncing for convenience

Tailored for Specific Industries

This tool is particularly effective in certain fields:

Industry	How It Helps
Education	Perfect for recording lectures
Engineering	Great for system demonstrations
Design	Ideal for creating animated boards

Pricing Options

Explain Everything offers flexible pricing to fit various needs:

Plan	Cost	Best For
Pro	$7.49/month	Individual professionals
Team	$7.49/user/month	Teams requiring advanced features
Enterprise	Custom pricing	Large-scale organizations

With over 100 million visual projects created so far , Explain Everything supports asynchronous workflows and ensures secure collaboration through end-to-end encryption. This makes it a reliable choice for teams needing both flexibility and data protection .

10. FigJam

FigJam wraps up our list as a tool designed for design-focused teams, offering a mix of whiteboarding and digital prototyping features.

Real-Time Collaboration

FigJam is built to make teamwork smoother with features like:

Feature	Benefit
Live Cursors	Lets you see what team members are doing in real time.
Voice Chat	Enables direct audio conversations within the platform.
Cursor Chat	Allows quick, context-based messaging.

Integration with Your Team's Tools

The platform connects effortlessly with commonly used tools:

Tool	Benefit
Figma	Makes moving from brainstorming to design quick and easy.
Google Drive	Simplifies file imports and exports.

Tailored for Different Teams

FigJam's features are designed to meet the needs of various team types:

Team Type	Use Case
Product Teams	Mapping user journeys and prioritizing features.
UX/UI Designers	Creating wireframes and interactive prototypes.
Marketing Teams	Planning campaigns and organizing content calendars.
Remote Design Workshops	Hosting virtual workshops and team-building sessions.

Pricing Plans

FigJam offers multiple pricing tiers to fit different team sizes and budgets:

Plan	Cost	Features
Free	$0	Up to 3 FigJam files and unlimited personal files.
Professional	$3/editor/month (billed annually)	Unlimited files and advanced collaboration tools.
Organization	$5/editor/month (billed annually)	Includes enterprise-grade security and admin controls.

With AI-powered shape recognition and automated connectors, FigJam simplifies brainstorming and planning. Plus, its end-to-end encryption ensures your team's work stays secure.

"FigJam's integration with Figma makes it particularly useful for design teams, enabling seamless transitions between wireframing and prototyping stages".

This concludes our roundup of tools, each tailored to meet specific collaboration needs, as discussed in the Must-Have Features section.

Tool Comparison Chart

Here’s a breakdown of the standout features, pricing, and ratings across popular platforms:

Key Criteria Comparison (From Must-Have Features Section)

Feature	Miro	ClickUp	Zoom WB	MS WB	Jamboard	Limnu	Ziteboard	Conceptboard	Explain Everything	FigJam
Template Library	1000+	✓	Basic	Focused	Basic	✓	✓	✓	✓	✓
Mobile App	✓	✓	✓	✓	✓	Partial	✓	Partial	✓	✓
Video Conferencing	Integrated	✓	Native	Teams	Meet	No	Integrated	Integrated	No	Voice Only

Pricing Structure

Here’s how the tools stack up in terms of cost:

Tool	Free Plan	Paid Plan	Enterprise
Miro	3 boards	$8/user/month	$16/user/month
Zoom Whiteboard	3 whiteboards	With Meetings	Custom
Microsoft Whiteboard	Basic features	With M365	With M365
Google Jamboard	Basic features	With Workspace	Custom
FigJam	3 files	$3/editor/month	$5/editor/month

Top-Rated Tools (G2 Scores)

Based on G2 reviews, these platforms excel in specific areas:

Tool	Rating	Reviews	Best For
Miro	4.7/5	4,523	Cross-functional teams
Microsoft Whiteboard	4.5/5	1,245	Microsoft ecosystem users
FigJam	4.8/5	789	Design-focused teams

Integration Capabilities

Integration options vary widely across these platforms:

• Miro: Connects with 100+ apps
• Microsoft/Zoom: Seamlessly integrates within their ecosystems
• FigJam: Links directly with Figma for prototyping
• ClickUp: Comes with built-in task management features

Summary and Next Steps

Choosing the best virtual whiteboard tool for 2025 comes down to understanding your team's collaboration needs and how well the tool fits into your current tech setup. Here's a practical approach to help you decide:

1. Try Before You Commit

Take advantage of the free trial periods (usually 14-30 days) offered by most platforms. Use this time to test how the tools perform within your team's workflows:

• If your team relies on Microsoft 365, give Microsoft Whiteboard a spin to see how its integration works.
• Teams that use Zoom frequently should explore Zoom Whiteboard's built-in features.
• Design-focused teams may find FigJam's AI-driven diagram tools particularly useful.

2. Pilot Your Favorites

Run a pilot program with your top picks to see how they handle real-world tasks. Focus on:

• How well the templates match your needs.
• Whether the tool integrates smoothly with your existing software.
• The responsiveness of real-time collaboration features.

3. Consider Enterprise Requirements

For larger organizations, it's important to assess:

• Security certifications to meet compliance standards.
• Pricing plans that can scale as your team grows.
• Availability of training materials to onboard users effectively.
• Compatibility with your existing tech stack.

Vendor demos can provide a closer look at features, especially AI-driven tools highlighted in the Must-Have Features section. These features are increasingly important for boosting productivity in today's hybrid work setups.

To ensure smooth adoption, roll out the tool in phases. This step-by-step approach helps teams get the most out of the platform while maintaining the productivity benefits discussed earlier in the article.

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